Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 21 offices in 9 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

Our team is growing, we are currently recruiting for a Project Administrator, to join our team in our Brisbane office.

About the role  

• Management of administration for the project team
• Completion of purchase orders
• Coordinate project team under the direction of Project Manager to ensure project delivery in line with schedule
• Collecting and analysing data and reporting on outcomes
• Coordination of the onboarding of contractors
• Collating and formatting documents
• Provide document control support
• Organisation of meetings and events, including issuing of minutes

• Assist project teams in locating documentation in the relevant Document Management Systems (Aconex/SDx) 
• Register documentation from internal and external sources by promptly and accurately recording details and filing in appropriate locations. 
• Complete general Document Control activities such as filing, email management, distributing of data and receipt of data.    
• Set up and maintain a controlled hard copy set of drawings 
• Register incoming site vendor data where necessary and circulate for review 
• Return reviewed vendor data to the Perth Office (or Contractor) as required 
• Transmit ad hoc data to sub-contractors as requested by site teams
• Register site generated data into the DMS 
• Run reports as requested for both internal and external parties 

About you  

• Demonstrated experience in a high-level administration role in an engineering/project environment required
• Advanced computer literacy in word processing, spreadsheets, databases and desktop publishing
• Strong organisational and time management skills required
• High attention to detail
• Strong verbal, written and interpersonal communication skills
• Ability to work within a confidential manner 
• Proficient use of Microsoft Office and SharePoint required
• Prior use of document management systems including Aconex and SDx would be highly regarded

Why Ausenco?

We support individual growth and aim to allow you to work in a way that plays to your strengths. In addition to a competitive remuneration package we offer:

• Career advancement - Be supported in your ongoing development with technical training, mentoring programs and frequent networking opportunities.
• Work Life Balance – Be empowered to enjoy your life outside of the office with flexible working hours, work from home arrangements and modern leave policies including paid parental leave and floating public holiday programs.
• Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access confidential services as a courtesy of Ausenco including online health and fitness programs, financial coaching, and confidential counselling services.
• Accessible leadership team – Work with highly reputable market leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual.

Join us and work a better way.

#LI-Hybrid + LI-LD