Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 21 offices in 9 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

Our team is growing; we are currently recruiting for a Project Administrator to join our team in our Newcastle office. This role will initially be offered on a casual basis, with a view to permanency.

About the role  

• Provide administrative and project support with a strong focus on cost tracking and financial coordination across projects.
• Assist in the preparation, validation, and processing of work orders, purchase orders, and variations, ensuring alignment with project budgets and approvals.
• Support project set-up activities, including financial and system set-up (e.g., project codes, cost structures, and baseline inputs).
• Maintain and update cost trackers and basic forecasting inputs, ensuring data accuracy and consistency with internal systems (e.g., Oracle, Excel trackers).
• Assist Project Managers and Project Controls with monitoring project performance, including tracking actuals vs forecast and highlighting variances.
• Support weekly and monthly reporting cycles, contributing to financial summaries, earned value inputs, and project status updates.
• Follow document management and workflow processes, ensuring financial and project documentation is properly recorded and auditable.
• Assist with data consolidation and reporting for internal and client-facing deliverables.
• Coordinate with internal stakeholders (Project Managers, Cost Controllers, Finance) to ensure timely and accurate financial information flow.

About you  

• Experience in an administrative or project support role, ideally within an engineering, consulting, or project-based environment, with exposure to cost or financial processes.
• Experience or strong interest in Project Controls or Cost Control is highly desirable.
• Understanding of basic project financial concepts (budgets, actuals, forecasting, cost tracking) or willingness to develop in this area.
• Intermediate to advanced skills in Microsoft Excel and data handling, with attention to detail and data accuracy.
• Familiarity with systems such as Oracle, EcoSys, or similar project/financial tools is advantageous but not essential.
• Strong organisational skills with the ability to manage multiple tasks and support structured reporting cycles (weekly/monthly).
• Good communication skills and ability to work closely with Project Managers and multidisciplinary teams.
• Proactive mindset with a willingness to learn and grow into a Project Controls / Cost Controller pathway.

Why Ausenco?

We support individual growth and aim to allow you to work in a way that plays to your strengths. In addition to a competitive remuneration package, we offer:

• Career advancement - Be supported in your ongoing development with technical training, mentoring programs and frequent networking opportunities.
• Work Life Balance – Be empowered to enjoy your life outside of the office with flexible working hours, work from home arrangements and modern leave policies including paid parental leave and floating public holiday programs.
• Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access confidential services as a courtesy of Ausenco including online health and fitness programs, financial coaching, and confidential counselling services.
• Accessible leadership team – Work with highly reputable market leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual.

Join us and work a better way.