Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 26 offices in 15 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

Our team is growing, we are currently recruiting for an experienced and energetic Executive Assistant to our regional Vice President to join our team in our newly refurbished Perth CBD office. The role is a permanent full-time position, an immediate start available. 

This fast paced and diverse role is underpinned by an inclusive and enabling culture, flexible working and a healthy team vibe that recognises performance. 

About the role 

• Acting as the first point of contact among executives, employees, clients and other external partners.
• Managing information flow in a timely and accurate manner.
• Anticipate the needs of the Vice President WA/Africa, to enable them to be productive, on schedule and across priorities.
• Managing the Vice President WA/Africa calendars and set up meetings, taking minutes and actions as needed.
• Providing support and assistance to the Directors & their direct reports in their day-to-day operations.
• Coordinating communication including email, written correspondence, telephones calls.
• Organising conferences, client events, and other entertainment activities.
• Assisting with monthly reporting requirements.
• Organising international and domestic travel and accommodation requirements. Including any required entry visas or work permits.
• Expense management, including credit card reconciliations, raising purchase orders and facilitating invoice payments.
• Set up and maintenance of effective record keeping and electronic filing systems.

About you

• Proven experience in a similar role at C-Suite level 
• A high level of competence with technology, ability to be comfortable with a wide range of activities such as setting up video meetings, using SharePoint, One Drive, the ability to use technology as an enabler for collaboration and improve productivity
• High level of understanding and competency with Microsoft Office applications (MS Teams, Word, Excel, Visio and PowerPoint)
• Experienced in being resourceful and adaptable, using sound judgement to respond to business needs
• Confident in communicating and decision making
• Exceptional written and verbal communication skills
• Calm under pressure and experienced in multi-tasking
• Demonstrated track record in ability to plan and prioritise
• Demonstrated experienced in applying discretion and confidentiality. 
• Relevant Diploma or certificate an advantage.

Why Ausenco?

We support individual growth and aim to allow you to work in a way that plays to your strengths. In addition to a competitive remuneration package we offer:

• Career advancement – Be supported in your ongoing development with technical training, mentoring programs and frequent networking opportunities.
• Work Life Balance – Be empowered to enjoy your life outside of the office with flexible working hours, work from home arrangements and modern leave policies including paid parental leave and floating public holiday programs.
• Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access confidential services as a courtesy of Ausenco including online health and fitness programs, financial coaching, and confidential counselling services.
• Accessible leadership team – Work with highly reputable market leaders who value your contribution.