Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 22 offices in 9 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

Our team in Calgary is currently recruiting for an Office Services Coordinator to join us on a 14-month term. This position is 4 days a week, Monday to Thursday.

About the role:

• General reception duties such as answering and transferring incoming reception calls, greeting clients, receiving visitors, and providing building access.
• Oversee and coordinate the purchasing of supplies.
• Receiving and coordinating vendor arrivals and deliveries.
• Coordinate with building management, occupants, vendors, and contractors to provide oversight for building maintenance and repairs (plumping, electrical, carpeting, windows, etc.).
• Support with physical document archiving and shredding processes.
• Provide facility assistance to HSE Coordinator to maintain a safe and efficient workspace for all occupants.
• Provide physical onboarding and offboarding services including but not limited to management of document storage and recycling, desk clearing and assignment, security, office assess and equipment returns.
• Meeting resource management including meeting room set up and clean up, meeting room booking, coordination of vendor lunches, and coordination of catering if needed.

About you:

• Proven experience in facilities coordination, office management, or administration.
• Strong customer service and communication skills, with the ability to interact professionally with employees, clients, vendors, and stakeholders
• Highly organized with excellent multitasking abilities
• Experience supporting office operations and facilities management, including space coordination, vendor management, and maintenance oversight
• Detail oriented with solid administrative and technical skills
• Proactive and solution-oriented mindset with the ability to work independently, coordinate projects (events, onboarding, offboarding and office moves), and maintain a safe, well functioning work environment

We’re committed to a fair and human hiring process. All applications are reviewed by a member of our team and are not automatically screened or rejected by AI.

Why Ausenco?  

We support individual growth and aim to allow you to work in a way that plays to your strengths. Beyond a competitive remuneration package we offer: 

• Career advancement - Embark on a journey of continuous growth through technical training, mentorship initiatives, and networking opportunities
• Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access to confidential counselling, information services and a benefits program that supports your health & wellness
• Accessible leadership team – Work with highly reputable industry leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual. 

Salary range: $45,000 – $52,000/annually

Expected Salary: Variation in salary is determined by factors such as qualifications, relevant years of experience, and prevailing market conditions for the specific role.

Join us and work a better way.