Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 22 offices in 9 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

Our team in Vancouver is growing; we are currently recruiting for an Office Services Coordinator to join us.

About the role:

• Oversee physical plans in Vancouver office, including monthly inspections, predictive maintenance, and budget planning.
• Perform daily walk-throughs of the office and complete checklists as outlined in the Pender Office Manual.
• Coordinate and maintain first aid and emergency supplies for Vancouver offices.
• Process and verify facilities-related invoices for Vancouver offices.
• Prepare and manage weekly/monthly/quarterly attendance reports and oversee desk-booking app administration.
• Coordinate catering and meeting logistics, including boardroom bookings, setup, and cleanup.
• Coordinate onboarding and offboarding processes, including office tours for new staff.
• Receive and create purchase orders (POs) in Oracle.

About you:

• Proven experience in facilities coordination, office operations, or workplace services
• Working knowledge of facilities operations, including inspections, maintenance coordination, space planning, inventory management, and vendor oversight.
• Experience supporting health and safety programs, including first aid coordination, emergency preparedness, PPE management, and participation in safety committees (or willingness to obtain First Aid Level 2).
• Strong administrative and financial skills, including invoice processing, or PO creation
• Ability to coordinate office moves, renovations, and CAPEX‑related activities
• Excellent communication, organization, and stakeholder‑management skills

We’re committed to a fair and human hiring process. All applications are reviewed by a member of our team and are not automatically screened or rejected by AI.

Why Ausenco?  

We support individual growth and aim to allow you to work in a way that plays to your strengths. Beyond a competitive remuneration package we offer: 

• Career advancement - Embark on a journey of continuous growth through technical training, mentorship initiatives, and networking opportunities
• Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access to confidential counselling, information services and a benefits program that supports your health & wellness
• Accessible leadership team – Work with highly reputable industry leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual. 

Salary range: $45,000 – 50,000/annually

Expected Salary: Variation in salary is determined by factors such as qualifications, relevant years of experience, and prevailing market conditions for the specific role.

Join us and work a better way.