Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 21 offices in 9 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

Our team in Canada is growing and we are currently recruiting for a Project Administrative Assistant to join our Minerals and Metal Business team in the GTA (Toronto or Burlington)

This role is part of the project services department and involves working closely with project managers and the project team to maintain the project’s foundation to achieve its goals.

About the Role

• Facilitate the preparation, review and issue of timely and accurate project reports, including dashboards and registers
• Ensure project team adheres to provided timelines and deliverables
• Ensure documentation is maintained throughout the length of the project
• Maintain project organisation charts
• Communicate plans, actions, risks, and issues with key stakeholders
• Manage and build relationships with multiple teams - Collaborate between discipline leads and offices – external and internal.
• Manage day-to-day activities for the Project Management team
• Analyze project data and produce progress reports
• Develop and process various documents including agendas, reports, meeting minutes and general correspondence from a wide variety of material such as written drafts, meetings or other sources. 
• Assist with project procedure for travel and lodging
• Other administrative duties as requested

About You

• Preferably a diploma / certificate in business or office management.
• 6 to 10 year’s related experience in administrative role, preferably in an engineering consulting firm
• Excellent verbal and written communication skills.
• Able to manage time effectively
• Strong attention to detail
• Strong computer skills in MS Office, MS Project and Adobe.
• Strong formatting and editing skills
• Able to provide administrative support to multiple people
• Track record of taking initiative to resolve a range of administrative problems and inquiries quickly

Why Ausenco?

We support individual growth and aim to allow you to work in a way that plays to your strengths. Beyond a competitive remuneration package we offer: 

• Career advancement - Embark on a journey of continuous growth through technical training, mentorship initiatives, and networking opportunities
• Work Life Balance – Experience the best of both worlds with our hybrid work model, allowing you to balance office days with working from home; and progressive parental leave benefits to foster family needs and professional life
• Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access to confidential counselling, information services and a benefits program that supports your health & wellness
• Accessible leadership team – Work with highly reputable industry leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual.

Join us and work a better way.

#LI-Hybrid + LI–NH1